Billing / Collections Specialist

We are hiring an experienced Billing Collections Specialist for our Islandia NY. corporate office.

• Review customer contracts and purchase orders to ensure adherence to all billing requirements
• Keep current on all account changes that impact billing
• Maintain customer data and billing data
• Process invoices and ensure timely delivery to customers
• Prepare customized spreadsheets for some multi-location customers
• Submit invoices into 3rd party billing systems
• Prepare monthly reconciliations between customized spreadsheets, internal billing system, and third-party billing systems
• Handle customer billing inquiries
• Communicate with the regional managers, sales representatives, and the account managers to ensure all adjustments and discounts to billing
are processed timely and accurately
• Review AR aging reports daily
• Send AR aging reports to regional managers monthly
• Maximize cash receipts through collection efforts
• Send AR aging reports to the regional manager monthly, keeping the regional managers apprised of status on problematic accounts
• Recommend that accounts be canceled or suspended due to non-payment and in accordance with company policies
• Refer accounts to AR manager in a timely manner when collection attempts have been exhausted and have been unsuccessful
• Maintain accurate records about the customer payment status, making notes within the company’s accounting system
• Learn how to prepare daily AR roll forward
• Assist manager with month end close reporting
• Assist manager with miscellaneous project work as needed
• Assist other finance department personnel with questions or issues as they arise

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